What To Do If You Don’t Have Your W2

February 14, 2011 by Jan Roberg
Filed under: Jobs, Paycheck 

It’s important to have your W2s before you try to file your income tax return.  If you take your taxes to a professional, it’s against the law for us to file a return without having a copy of your W2 in our files.  So what do you do if you don’t have yours yet?

Well first, your employer has until January 31st to send your W2 out.  By now, you really should have it.  If it’s still missing, here’s what you need to do:

Call your employer.  That’s the easiest solution.  Give them a reasonable amount of time for it to arrive in the mail, but usually that will take care of the problem.  It doesn’t matter if he doesn’t like you or you left under bad circumstances, he has to give it to you—it’s the law.

 If calling your employer doesn’t help, and you have not received your W2 by February 14th, then you need to call the IRS.  You’ll be calling the main line at 1 800 829-1040.  They’re going to ask a lot of questions so be prepared to give them your name, address, city and state, zip code, social security number, and phone number.  Then, you’re also going to give them your employer’s name, address, city and state, zip code and phone number.  Plus, you’re going to need to give them your dates of employment, an estimate of the wages you earned, the federal income tax that was withheld, and when you worked for that employer during 2010.  Basically, you’re going to get that information off of your final pay stub.  The numbers are going to be off of the “year to date” column.

 After you’ve done steps one and two, then you can file your tax return.  You’re going to use a form called a 4852.  It works as a substitute for your W2.  All the information that you called in to the IRS, is going to go on the form 4852 again.  Warning -your refund will probably be delayed until the IRS can verify the payroll information provided.  (This is why it’s so important to try to get the W2 from your employer first.  If you’re getting a refund you don’t want it to be delayed.)

 Sometimes, people receive the missing W2 after they’ve filed the form 4852 and the information is different.  If that happens to you, you need to file an amended return (form 1040X.)    This doesn’t happen all the time, I just mention it so that you know in case it does happen to you.

 One thing that’s important to remember is that you are supposed to report all of your income, even if you didn’t receive your W2.  You can’t just take a late W2 and put it on next year’s taxes.  It can get you into trouble if you try that so please don’t.  Also, you might not receive your W2, but the IRS probably did.  If you file a return without your missing W2, but the IRS does get the W2, then you could get a nasty little letter from them about why didn’t you report all of your income?  And what’s even worse, in my opinion, is if filing the W2 would have gotten you a bigger refund.  The IRS usually doesn’t bother you if they owe you; it’s usually the other way around.  So be sure to have all of your paperwork before you file, you don’t want to miss a thing.

Comments

2 Comments on What To Do If You Don’t Have Your W2

  1. Angela on Mon, 4th Feb 2013 3:50 pm
  2. So I worked a short period last year for a company t hat was using Christian Financial Management for there payroll. This payroll company has been MONTHS behind in paying people including me and my cousin. They still owe me a couple checks from last June and its now February. They owe my cousin over 4,000 in back pay. Now we are hearing that we will be waiting months for our w2 forms? I need my taxes asap just like everyone else. I pay all my bills on time but I have 4 kids that need things like my daughters teeth need fixed bad from an accident she had a few months ago. Is there any way I can find out how to file without them if I still havent received my last pay check either?

  3. Jan Roberg on Tue, 5th Feb 2013 8:13 pm
  4. Hi Angela,
    After February 15th you may contact the IRS and inform them that your company has not provided you with a W2. Then you may prepare a substitute W2. You’ll have to find your paystubs that you’ve at least received.
    Here’s a link to the substitute w2: http://www.irs.gov/pub/irs-pdf/f4852.pdf

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